Every file, accounted for.
RFID tagging on every folder, a reader layer on every bay, and one terminal that knows where each item is — without anyone walking the aisles to find out.
Four stages between a paper file and a screen.
The shelving is the last stage, not the first. Each layer hands a clean signal to the next, which is why the system stays accurate as the collection grows.
Tag the folder
A passive UHF label is applied to each file, box or volume and bound to its record in the archive database.
Read at the bay
Readers on each carriage sweep continuously, so the system knows which bay holds which item without being asked.
Resolve to a location
Middleware matches every read to a bay, shelf and position, and flags anything sitting where the database says it should not be.
Answer on the terminal
Staff type an ID, the target bay lights up and the run opens to it. Every retrieval is written to the audit trail automatically.
The numbers that change how an archive is run.
Three measurements taken before and after commissioning on a municipal records centre holding just over 320,000 volumes.
The hardware behind it.
One control terminal per run, one master console per room. The shelving itself is the same steel structure used in our electric systems — the intelligence is bolted on, not built in, so it can be serviced or upgraded separately.
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Run terminal, 15.6 inchFitted to the end carriage of each run. Search by ID, name or barcode; the target bay indicator lights before the aisle opens.
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Master console, 21.5 inchRoom-level view for the records manager: which aisles are open, what is out on loan, and what needs to go back.
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Bay-level LED indicationEach shelf position can carry a light, so a retrieval is confirmed at the point of picking rather than on a screen.
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Open API and exportLocation and movement data can be pushed into an existing records system, or exported on a schedule for audit.
Municipal records centre
A room that used to close for a full day every quarter now runs a complete stocktake during the morning, with the room open. Staff stopped walking aisles to look for files and started asking the terminal.
RFID is the right answer when you cannot answer “where is it?” quickly.
If your team already knows roughly where everything is and retrieval is the bottleneck, an electric system will solve more for less. We will say so during assessment.