Resources · Procurement Checklist
Twenty checks before you sign.
Most mobile shelving tenders fail on paperwork, not steel. Run this list against every supplier — if a bid cannot answer an item, it is not engineered yet. Every item is answered by a document in the Shengmei registry, by code.
STAGE 01
Before you request a quotation
Your desk, before the tender
Room measured and drawnClear length, width, slab-to-slab height and door positions — the bay count follows from this, not the other way round.
Load per shelf definedBoxes vs. binders vs. ledger volumes change the shelf rating from 78 kg to far more.
Retrieval frequency countedDaily heavy use argues electric or smart drives; weekly access does not.
Drive type selectedManual, electric or smart — chosen on the usage pattern, not on the brochure.
Destination port namedIt decides the freight quote, the packing scheme and the documents language.
STAGE 02
When the quotation arrives
Tender evaluation
Model code quoted, not “mobile shelving”SM-ZN-MJJ, SM-SD or SM-HZG with the suffix — the code fixes column width, drive and finish.
General arrangement attached (TD-GA)Plan, elevations and bay numbering matching your room drawing.
Load calculation stamped (TD-LOAD)Bay and floor loads with deflection limits, ready for structural review.
Steel thickness statedTrack 3.0 mm, chassis 3.0 mm, side panels ≥1.0 mm cold-rolled steel — in writing.
Standards namedISO 16063-5 and ISO/IEC 18093 for intelligent systems.
STAGE 03
Before you sign the contract
Purchase order stage
Anchor plan requested (TD-ANC)Fixing positions, rail details and floor tolerance for your contractor.
Lead time written in25–35 days standard; a date, not “about a month”.
Payment terms balanced30% deposit, 70% against B/L copy — the industry norm, anything else needs a reason.
Acceptance criteria definedTorque log, flatness record, load test and acceptance certificate all in the scope.
Warranty stated24 months on structure and drives from acceptance, with service contacts named.
STAGE 04
Before shipment leaves the factory
Production window
Factory photos or videoYour bays, in the workshop, before crating — requested in writing, agreed in the contract.
Export documents readyCE and ISO certificates, test and material certificates, packing list, proforma invoice, customs file.
Container loading planColumns per 40HQ confirmed so site delivery matches the schedule.
Spare parts and O&M file (TD-OM)Maintenance schedule, spare parts list and service contacts, bound for filing.
Installation record pack agreed (TD-INS)Who signs the acceptance certificate, and when.
Attach to your tender
Ask for the registry set by code.
Every check above maps to a document in the Shengmei registry. Name the codes in your tender documents and any supplier — not just this one — must answer in the same language.
TD-CATTD-GATD-LOADTD-ANCTD-INSTD-WIRTD-MANTD-OM
Have the answers before you ask.
The full registry set is reissued within one working day — quote your order or serial number and the stamped documents arrive by email.