Enterprise
Corporate records are governed, not merely stored.
Contracts, invoices, drawings and personnel files each answer to a different rule — SOX, ISO 9001, GDPR, the tax code. The records room has to keep them findable, locked and destruction-ready at the same time, and it is judged the day an auditor asks for one file.
A listed manufacturing group, three sites, one records standard.
Decades of acquisitions had left three plants holding three filing habits — and no reliable answer when a group auditor asked for a document. The programme re-zoned every site onto one platform, one retention schedule and one set of access rules.
“We stopped managing boxes and started managing a schedule. The auditors noticed before the staff did.”Group Records Manager · representative profile
Retrieval, one bay at a timeThree enterprise settings, three configuration paths.
Each environment page carries the retention rules, access model and configurations its record classes are judged on.
Corporate Document Centers
Contracts, minutes, legal and HR files zoned by retention class, with litigation holds that never enter a destruction batch.
Open environment →
Financial Records
SOX-grade seven-year retention, audit-ready pulls in minutes, and locked vault zones with key custody logs per range.
Open environment →
Access is policy made physical.
Internal control assumes the custodian of records is not the person who authorizes transactions. The shelving turns that assumption into hardware: one locked zone per office of record, custody that can be shown to an auditor on paper, and a system that seals itself when the room closes.
- System lock securing every carriage when the room closes for the day
- Keypad or card control on powered systems, logged per operator
- Locking end-panel doors on restricted ranges, keys on a custody log
- Holds bays separated from every destruction batch until counsel releases
The frameworks auditors and inspectors ask about.
| Requirement | Reference | How the system answers it |
|---|---|---|
| Audit record retention | SOX §802 · SEC Rule 2-06 | Audit-relevant records zoned by audit year with seven-year retention; destruction suspended while any review is open. |
| Records management | ISO 15489 | Series-based zoning and a documented retention schedule per record class, owned by the records office. |
| Document and revision control | ISO 9001 | Latest-revision zones separated from superseded sets; obsolete copies stamped and withdrawn on release. |
| Machinery safety | ISO 12100 | Anti-pinch protection and safety sweeps on powered carriages; locks hold ranges closed during access. |
| Personal data privacy | GDPR | Personnel records in locked ranges with access logs and time-boxed retention aligned to the data inventory. |
| Legal hold | Litigation hold practice | A marked holds bay physically separated from every destruction batch until counsel releases the matter. |
See what your records room could become.
Send the record classes, volumes and room dimensions. The proposal returns with zoning drawings, load calculations and the retention schedule mapped onto the room — ready for controller or committee review.