Evidence-grade storage for case files and exhibits.
A court file is not an archive box — it is a legal object. From intake to certified disposal, every movement must be logged, every access attributable, every seal intact. Shengmei smart compact shelving is built to produce that record automatically.
Four movements, four documents.
Custody is only as strong as its weakest signature. Each stage below generates the record that closes it — the same set a registrar files against the case number.
Intake
Case files and sealed exhibits are booked into the system against the case number, with the exhibit seal photographed and recorded.
Intake register
Indexed storage
Files are shelved to a mapped bay — the terminal knows which bay holds which case before anyone walks the aisle.
Bay mapping record
Controlled access
Every retrieval authenticates the operator and logs the file, the bay and the time. Sealed holdings need dual control.
Access log
Certified disposal
Expired files are retrieved, destroyed and the destruction certificate filed — the bay is then released for reuse.
Disposal certificate
What the registrar will ask you to prove.
Tamper-evident locking
Sealed bays lock against casual opening; any interference is visible at inspection and recorded by the terminal’s event log.
Named access, every time
Password, fingerprint or card authentication per operator — no shared credentials, no anonymous aisles.
Sealed-hold dual control
Two authorised operators for vault-tier bays; the log records both identities for every opening.
What the registrar receives on acceptance day.
The installation is not finished when the last bay rolls on its track — it is finished when this documentation set is signed for.
Four bay types, one continuous run.
A court archive is not one uniform run of shelving. The proposal splits the run into bay types so each holding class gets the access rule it legally requires.
| Bay type | Typical fit-out | Access rule | Locking |
|---|---|---|---|
| Case file bays | 4-tier shelving for archive boxes and bound volumes | Registrar and clerk pool | Standard lock, every opening logged |
| Evidence bays | Sealed-box shelving with item trays per exhibit | Named evidence officers only | Per-bay lock, seal state recorded |
| Sealed vault bays | Restricted holdings, tamper-evident sealing | Two authorised operators together | Dual credential, countersigned in the log |
| Disposal queue | Holding bays cleared each destruction cycle | Records officer | Sealed until the certificate is filed |
Bring the registry’s requirements.
Send the case-volume forecast and the registrar’s custody rules — the proposal maps bays to case numbers and returns with drawings in five working days.